Privacy Policy
This policy explains how Dr. Brown Cares LLC handles information through The Spark Unfolding Book Club public website, protected member portal, private organization groups, Convergence Q45 participant and alumni community, digital library, Spark Credits experience, journals, forms, resources, feedback tools, integrations, and related community activities.
Information collected
Information may include details a participant or organization provides, such as name, email address, organization name and type, website, location, group purpose, estimated adult membership, declared administrators, leaders and moderators, role assignments, invitation records, directory choices, community posts, reports, events, resources, workshop registration and completion status, interest selections, account or portal information, journal exports initiated by the participant, support communications, feedback, suggestions, issue reports, optional screenshots, optional screen recordings, optional supporting files, event responses, credit balances, credit transactions, affiliate activity, and redemption requests. Technical information may include browser and device type, requested pages, approximate region derived from network information, security events, integration event identifiers, payload digests, and cookie or local storage choices.
Private groups and role based access
Approved organization information and declared leadership are available to authorized Book Club administrators. Group membership, roles, posts, events, resources, invitations, reports, and moderation records are available according to the assigned platform and group permissions. Members control the directory visibility choice supplied by the platform. Personal journal entries remain within their designated private storage pathway unless the participant deliberately submits or shares selected content.
Convergence Q45 workshop integration
A workshop registration system may send a signed event containing an event identifier, provider label, registration identifier, workshop identifier and title, participant name and email, registration status, registration time, invitation expiration, completion time, or cancellation status. The Book Club verifies the request signature and timestamp, records a payload digest and processing result, creates or updates pending eligibility, and supplies an email bound invitation code to the authorized integration. The Book Club stores the information needed to prevent duplicate processing, connect an invitation claim, administer participant access, and transition an eligible participant into alumni status.
Feedback and optional uploads
The feedback form may receive a description of a problem, idea, accessibility need, content note, or positive experience. A participant may also choose to add screenshots, short screen recordings, PDF files, text or log files, or Word files. Feedback records and uploaded files are available to authorized administrators for review, response planning, quality improvement, accessibility work, troubleshooting, documentation, and protection of the service. Participants should not upload passwords, medical information, financial information, government identification numbers, or unrelated information about another person.
Device based information
Several reflective features store entries, intentions, progress, and preferences locally in the participant’s browser. This information remains associated with that browser unless the participant exports it, clears browser storage, or submits it through a connected feature. Shared devices should be used with appropriate care.
How information is used
- Provide the website, portal, library, reading journeys, credits, downloads, feedback tools, and community resources.
- Remember privacy choices, reading progress, preferences, and accessibility settings.
- Authenticate protected access and maintain security.
- Review organization applications, establish private groups, administer leadership roles, issue invitations, and enforce group boundaries.
- Connect eligible Convergence Q45 workshop registrations with participant and alumni access.
- Respond to requests, review feedback and uploads, troubleshoot reported issues, administer participation, and deliver requested communications.
- Maintain credit balances, transaction histories, redemptions, and fraud safeguards.
- Understand aggregate service performance and improve accessibility, content, and user experience when optional analytics permission is provided.
- Comply with applicable law and protect participants, rights, systems, and community integrity.
Cookies and similar technologies
Necessary technologies support security, portal access, privacy choices, and requested features. Optional analytics and experience technologies require permission through the cookies banner. Additional details appear in the Cookies Policy.
Sharing and service providers
Information may be processed by hosting, storage, security, communications, analytics, event registration, webhook integration, payment, or operational providers engaged to support the experience. An organization administrator, leader, or moderator may receive information authorized for that group role. Information may also be disclosed when required by law, to protect legal rights or safety, during an organizational transaction, or with the participant’s direction or consent. Personal information is not sold for money.
Retention and security
Information is retained for the period reasonably necessary to provide services, maintain membership and eligibility history, satisfy legal obligations, resolve concerns, enforce community standards, and protect the experience. Application, role, invitation, workshop integration, moderation, consent, and audit records may be retained through the applicable participation period and a reasonable administrative, security, dispute, or legal record period. Feedback submissions and their optional uploaded files are maintained as lasting administrative records without an automatic deletion schedule, subject to applicable law, security needs, valid rights requests, legal holds, and authorized record management decisions. Administrative, technical, and organizational safeguards are used in proportion to the information and service. Every online system carries residual risk, and participants should protect credentials, invitation codes, and personal devices.
Choices and requests
Participants may adjust cookie preferences, clear locally stored journal data through browser controls, unsubscribe from optional communications, or request access, correction, deletion, or other rights available under applicable law. Some information may be retained when law, security, financial recordkeeping, or legitimate operational needs require it.
Children
The Book Club private organization group and Convergence Q45 community described here are limited to adults age 18 and older. Organization applicants affirm this adult audience as part of the application.
Policy updates
Material updates will appear with a revised effective date. Continued participation after an update signifies acceptance where permitted by law.